Papercourt is run by its members (there are no paid staff) and depends on each and every one of them for its smooth operation. Carrying out Papercourt duties is a condition of membership, and each member aged 18 and over is required to carry out at least one duty in each of the six month periods January to June and July to September. Members Introduction to Duties. The duties are:
- OOD (Officer of the Day) (guidance notes July 2019)
- OOD Covid-19 Supplement (guidance notes April 2021)
- SBO Crew (Safety Boat Crew) (guidance notes October 2019)
- SBO Helm (Safety Boat Helm) (guidance notes October 2019)
- SBO Covid-19 Supplement (guidance notes April 2021)
- ARO (Assistant Race Office) (guidance notes October 2019)
- PRO (Principal Race Officer) (guidance notes October 2019)
- PRO Covid-19 Supplement (guidance notes April 2021)
- Additional Sailwave results instructions for the PRO
The SBO Helm and PRO must hold an RYA Level 2 Powerboat certificate. Please read the relevant guidance notes before undertaking a duty – they are updated frequently.
MANAGING YOUR DUTIES
You can view the duties roster online, be automatically notified of your assigned duties, confirm availability and facilitate duty swaps by going to Sailing Club Manager. To login to Sailing Club Manager you will need the username and password sent to you from membership@papercourt (your username will probably be your email address). If you have lost or forgotten your username then email firstname.lastname@example.org. Your password can be re-set in Sailing Club Manager.
You can volunteer for a duty, and so choose the date, or you can wait to be allocated a duty. In either case Sailing Club Manager will send an automatic email asking you to ‘accept’ the duty. You must reply. If you don’t the system will assume you are not accepting it and may allocate you another duty. Once duties have been published it is a member’s individual responsibility to arrange their own swaps if they cannot perform their rostered duty. That means not just requesting a swap, but also ensuring the request is accepted and confirmed. Members who do not complete their allocated duties during the year may not be invited to renew their membership.
If you have any queries contact the Duties Officer.
Rostered members are sent the security codes that they require by Sailing Club Manager. These can also be viewed and printed directly from Sailing Club Manager once logged in. The security codes are changed frequently so please always check on the system that you have the correct code prior to your duty.
The main clubroom and the Boathouse are additionally protected by intruder alarms. The operating instructions are sent to specific rostered members.
NB: Please do not attempt to enter the main clubroom without these instructions as the alarm will be activated.